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Office Assistant/Jr. Recruiter (will train for recruitment)


Summary
Directs and coordinates office services and related activities, including developing and supervising programs for the maximum utilization of services and equipment by performing the following duties personally or through subordinate supervisors.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
To perform the job successfully, an individual should demonstrate the following competencies:
Analytical - Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs work flows and procedures.
Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.
Use of Technology - Demonstrates required skills; adapts to new technologies; uses technology to increase productivity; keeps technical skills up to date.
Design - Generates creative solutions; demonstrates attention to detail.
Problem Solving - Identifies and resolves problems in a timely manner; develops alternative solutions.
Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; selects and uses appropriate communication methods.
Cooperation - Offers assistance and support to co-workers; works cooperatively in group situations.
Teamwork - Balances team and individual responsibilities; gives and welcomes feedback; contributes to building a positive team spirit.
Written Communication - Writes clearly and informatively; able to read and interpret written information.
Team Leadership - Supports group problem solving; ensures progress toward goals.
Performance Coaching - Defines responsibilities and expectations; sets goals and objectives.
Leadership - Exhibits confidence in self and others; inspires and motivates others to perform well; accepts feedback from others.
Quality Management - Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
Recruitment & Staffing
Utilizes recruitment sources; exhibits sound interviewing skills.
Assist with sourcing and recruiting candidates.
Sourcing suitable candidates and briefing them on the opportunities offered by the client.
Advising on and selling the most appropriate solution for attracting candidates and maintaining a candidate database.
Work closely with Hiring Managers to coordinate and schedule interviews
Generate background screening, on-boarding, update and maintain recruiting trackers
Conduct reference checks via phone, generate offer letters and packets
Managing the process through interview to offer stage and beyond
Manage internship program, write reports, and general support for the Recruiting team
Assessing and responding to the needs of each particular client or assignment
Cost Consciousness - Works within approved budget.
Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values.
Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.
Initiative - Volunteers readily; undertakes self-development activities; seeks increased responsibilities; asks for and offers help when needed.
Innovation - Meets challenges with resourcefulness; generates suggestions for improving work.
Judgement - Displays willingness to make decisions; exhibits sound and accurate judgment.
Planning/Organizing - Uses time efficiently; sets goals and objectives.
Quality - Demonstrates accuracy and thoroughness.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
Language Skills
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Mathematical Skills
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.


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